The following official event rules established by Williamson County are intended to help produce and direct a large scale event, to ensure the safety of all participants, to meet the requirements of local government permits and to be compliant with applicable USA Track & Field (USATF) regulations for participant performance records and event liability.
- Each participant must sign an event waiver on race day before participating in the event.
- Registrants under 18 years of age must have the applicant wavier signed by a parent or legal guardian.
- The age of a participant on the day of the race determines his or her age category classification.
- NO REFUND, NO TRANSFER & NO DEFERRAL policy in place for this event. Please note that we do not offer any refunds or discount codes if you cancel your registration for this event. Registrations may not be transferred to another individual. Registrations by not be deferred to the next year.
- There is no race day registration or packet pick-up, only a waiver signature process for pre-registered participants.
Race Bib Number
- Participant race number bibs are specific personal identifiers and may not be exchanged with or transferred/sold to any other person.
- The sale and/or transfer of race entries/bibs are strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
- Medical information and emergency contacts must be filled in on the back of your bib number.
- Do not alter the bib number in any way.
- Securely fasten the bib number to the FRONT of your running outfit using the safety pins provided.
- All bib numbers MUST be visible and worn on the front and outside of all clothing during the entire race.
- The 5K course will close based on a 1:30:00 finish time (approximately a 20-minute/mile pace). Participants will not be allowed to start the race after the starting line closes at 10:00 a.m. It is imperative that participants maintain a 20-minute per mile pace so that the closed course can be reopened to normal pedestrian traffic. Race officials will strictly enforce this policy.
- The following are prohibited from the course: no hand cycles, no in-line skates, no bicycles, and any other non-official wheeled vehicles. Violators will be disqualified and removed from the course by race officials.
- Baby joggers/strollers are permitted.
- Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials throughout the duration of the event.
- All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
- Any person participating in the event without a current official event bib number or timing device or a bib or timing device not officially assigned to him/her is subject to removal and disqualification from future events.
- No persons are authorized to be on the course unless they are registered participants or authorized event staff. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance or refreshment from anyone during the progress of the event. Any person not properly displaying an issued current official event bib number will be directed to leave the course.
Wheelchair Division Guidelines
We welcome all athletes of all abilities to participate in the event. It should be noted that the event’s course topography and traffic control plan make this event particularly challenging for athletes in general, and disabled athletes in particular. The race route includes areas with long uphill and downhill sections with sharp turns and uneven road surfaces.
In order to provide for participant, volunteer and spectator safety, the following rules will apply to disabled athletes who wish to participate in these events using self-propelled wheelchairs:
- All self-propelled wheelchair athletes must wear a protective helmet. Only helmets that are ANSI, CEN, ASTM, CPSC, Australian, Canadian or SNELL certified, without modification, will be accepted. The helmet must be worn for the duration of the race with the chin-strap fastened.
- All wheelchairs must be structurally sound (i.e., no cracks in the frame or welds, any loose or missing spokes, etc.). The athlete must be securely seated in the wheelchair and remain so while racing.
- Because of the nature of the race course, with many sharp turns, only rigid-frame
wheelchairs will be permitted. Self-propelled wheelchairs that are collapsible (‘hospital-
style’) will not be allowed in the event.
- All wheelchair athletes competing in the event must check-in with the Start Line
Coordinator with the wheelchair they will use in the race no later than one-hour before the start of the race on the morning of the event to ensure that the chair meets the event safety requirements. The decision of the Start Line Coordinator is final.
- In accordance with International Paralympic Committee (IPC) rules, hand-cycles, hand- bikes, hand-cranks, or other gear- or lever- driven devices will NOT be permitted in the event. All wheelchair participants must be able to maintain control of their wheelchair at all times. Race officials may immediately and without warning disqualify from the event and remove from the course any participant whose racing style is considered by such official to be dangerous, to interfere with other participants, or to fail to yield the right of way to other participants or volunteers.
- Strollers or baby-joggers with children are allowed in the event. Strollers and baby- joggers must start at the back of the field and must yield right of way to other participants.
- Disabled participants in a wheelchair who are being pushed by an able-bodied participant must both be officially registered, and must start at the back of the field. Disabled participants in a wheelchair being pushed by an able bodied participant are urged to wear a protective helmet and must at all times yield the right of way to other participants.
- Disabled participants being pushed by an able-bodied participant must use a rigid- frame wheelchair. Collapsible ‘Hospital Style’ wheelchairs will NOT be allowed to start the event.
- Disabled participants being pushed by an able-bodied participant are not eligible for awards.
- Able-bodied participants are not eligible to compete in the wheelchair division.